Meeting prep
20 minSegments
5
First
5:00
Total
20:00
A 20-minute meeting prep timer with context, agenda, materials, questions, and next steps.
Agenda, context, materials, and questions
Free Meeting Prep Timer
Use a meeting prep timer for reviewing context, setting an agenda, checking materials, writing questions, and confirming next steps. Create an XTimer room when co-hosts or teams need shared preparation timing before an important meeting.
Built for this job
Meeting hosts can enter with context, agenda, materials, and questions ready.
Co-hosts can use the same preparation clock before a live session.
XTimer rooms support shared meeting prep timers across hosts, facilitators, and support teams.
Current agenda item
Review context
1/5
5:00
Next
Set agenda
Total time
20:00
Use this setup in XTimer
Need a controller link, viewer display, or shared room?
Keep this simple timer for quick work. Move into an XTimer room when one person controls the clock and another screen shows it to a speaker, team, class, or audience.
Presets that match real work
Start from a timer people already understand.
Each preset has a clear use case, duration, and workflow. That makes the page useful for search visitors immediately, and gives professional users a natural path into XTimer rooms when they need separate controller and viewer devices.
Quick prep
10 minTotal
10 min
A 10-minute meeting prep countdown.
Facilitator prep
30 minTotal
30 min
A 30-minute prep timer for hosts and facilitators.
Professional setup
Use the simple timer first, then graduate to controlled timing.
Prepare the agenda before opening new discussion topics.
Check links, documents, and materials before the final minutes.
Write the desired outcome of the meeting before it starts.
Use an XTimer room when co-hosts or facilitators need a shared prep countdown.
Frequently asked questions
What is a meeting prep timer?
A meeting prep timer structures context review, agenda setting, materials checks, question writing, and next-step confirmation before a meeting.
How long should meeting prep take?
Many prep sessions fit into 10 to 20 minutes, while high-stakes facilitation may need 30 minutes.
Can co-hosts share the prep timer?
Yes. Create an XTimer room when hosts, co-hosts, or facilitators need the same visible meeting prep timer.